Passport loss by Tourist/Business to Spain

In the event of loss of Passport by Indian tourists / businessmen travelling to Spain, they are required to personally visit Embassy of India, Madrid, for obtaining replacement passport or travel document to continue with their travel out of Spain. The procedure with regard to issue of Emergency Certificate & Duplicate Passport are as follows:

1. Procedure for issue of Emergency Certificate in lieu of Lost Passport

In the event of loss of passport in the case of an Indian tourist who wishes to return directly to India, he/she may opt for getting an Emergency Certificate issued (which is a one time travel document valid for only one journey to a destination in India).  The journey is possible with a connecting flight without need to leave the airport at intermediate country. Emergency Certificate will be issued on same day. The procedure for issue of an Emergency Certificate is as follows:

  • Passport application form duly filled in online at http://passport.gov.in/nri/Online.do
    Step 1: Select Mission: - Spain-Madrid
    Step 2: Select Service: - Emergency Certificate
    Step 3: Fill details in online application form and click "Save & Continue"
    Step 4: Click "Generate PDF" & take printout of the PDF File
    Step 5: Fill blank columns to all three pages by blue/black pen, duly signed including affixing of photo.
  • Self-attested photocopy of Lost Passport (first two & last two pages)
  • Two Passport size photographs (with white background)
  • Copy of Police Report regarding loss of Passport
  • To furnish an Affidavit regarding loss of Passport (Annexure F)
  • Personal application citing reasons for immediate issue of Emergency Certificate (Form)
  • Any other identity proof with photograph
  • Fee of € 15/-

2. Procedure for issue of Duplicate Passport in lieu of Lost Passport

In the event of loss of passport in the case of an Indian tourist who wishes to travel to a country other than India, he/she will be issued a passport, It will take a minimum of 5-7 days. The procedure for issue of a Duplicate Passport is as follows:

  • Passport application form duly filled in online at http://passport.gov.in/nri/Online.do
    Step 1: Select Mission: - Spain-Madrid
    Step 2: Select Service: - New Passport in lieu of damaged/lost Passport
    Step 3: Fill details in online application form and click "Save & Continue"
    Step 4: Click "Generate PDF" & take printout of the PDF File
    Step 5: Fill blank columns to all three pages by blue/black pen, duly signed including affixing of photo.
  • Self-attested photocopy of Lost Passport (first two & last two pages)
  • Two Passport size photographs (with white background)
  • Copy of Police Report regarding loss of Passport
  • Copy of Visa sticker & Travel tickets
  • To furnish an Affidavit regarding loss of Passport (Annexure F)
  • Personal application citing reasons for immediate issue  of  Duplicate Passport (Form)
  • Any other identity proof with photograph
  • Fee of € 113/-

Please Note : Issue of duplicate passport/one way travel document depends on the confirmation of authencity of the previous passport, nationality and clear police verification reports etc. The processing may take longer time in case we have to seek clarification/confirmation from other PIOs/Missions.

Please read relevant links carefully before submitting the application. If the applicants still have any doubts/queries, they may send their queries to the e-mail ID: passport@embassyindia.es for further guidance/clarifications.


Office Timings : 09.00 hours to 05.30 hours on all working days. There is no need to take an appointment for submitting applications.
Application Submission - 09:00 to 13:00
Collection of Documents - 15:00 to 17:00


Mode of payment : Fees for the above services is accepted only by Cash.