Registrations

  1. REGISTRATION OF DEATH
  2. REGISTRATION OF BIRTH OF NEW BORN CHILD
  3. ORIGINAL DOCUMENTS VERIFICATION
  4. REGISTRATION CERTIFICATE

 REGISTRATION OF DEATH:

A death certificate may only be issued in respect of a person who was holding Indian nationality at the time of death. The death will be registered in the Embassy and a Death certificate will be issued.

Documents required:

  1. Relatives or friends/employers or Funerary Company of the deceased may apply, giving an ordinary letter explaining the circumstances and requesting a death certificate. In case a letter is required in respect of the ashes/body to be carried back to India, this may also be specified in the application.
  2. Miscellaneous Application Form** which has to be duly completed IN ALL RESPECTS and signed.
  3. Passport of the deceased in original with photocopy. This will be cancelled and returned to the applicant.
  4. Passport in Original with self-attested copy of applicant.
  5. Residence card or DNI. (In case applicant doesn’t have residence card, latest “empadronamiento” is required with English translation).
  6. Literal Death certificate and International Death certificate issued by the Registro Civil along with photocopies.
  7. Fees for Death certifícate: 25 €
  8. Fees for letter of no objection to carry back the ashes/body to India: 28 €

** The APPLICATION FORM is available in the Embassy

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 REGISTRATION OF BIRTH OF NEW BORN CHILD:

A child born in Spain or Andorra to an Indian citizen needs to be registered at the Embassy in Madrid within one year of birth to acquire/retain Indian citizenship. The birth can be registered if either parent is an Indian citizen and the child is not holding foreign passport. The application for registration of birth is to be filed online with the Ministry of Home Affairs New Delhi at http://indiancitizenshiponline.nic.in/IC_4_1_page1.aspx. After filing the online form save, print and submit in the Embassy along with documents required for birth registration given below. If the documents are found in order and the child is eligible for registration of birth, the application will be recommended to the Ministry of Home Affairs for approval for registration of birth. The registration of birth will be done only on receipt of approval from the Ministry. Minimum time taken in the process is two weeks. In case, the child is born to a single parent, an affidavit in this regard is also need to be submitted. The affidavits to be attached with the application are required to be signed in presence of the Consular Officer in the Embassy of India, Madrid.

Relevant extract from Section 4 of the Citizenship Act is reproduced below (visit www.mha.gov.in for full text):

4. Citizenship by descent.-1[(1) A person born outside India shall be a citizen of India by descent,

  • (a) on or after the 26th day of January, 1950, but before the l0th day of December, 1992, if his father is a citizen of India at the time of his birth; or
  • (b) on or after the l0th day of December, 1992, if either of his parents is a citizen of India at the time of his birth:

Provided also that on or after the commencement of the Citizenship (Amendment) Act, 2003, a person shall not be a citizen of India by virtue of this section, unless his birth is registered at an Indian consulate in such form and in such manner, as may be prescribed,-

  • (i) within one year of its occurrence or the commencement of the Citizenship (Amendment) Act, 2003, whichever is later; or
  • (ii) with the permission of the Central Government, after the expiry of the said period:

Provided also that no such birth shall be registered unless the parents of such person declare, in such form and in such manner as may be prescribed, that the minor does not hold the passport of another country.

(lA) A minor who is a citizen of India by virtue of this section and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age (18 years).]

1.Subs. by Act 6 of 2004, sec.4 for sub-section(1) (w.e.f. 3.12.2004)"
Accordingly, the Ministry Home Affairs notified the Citizenship Rules, 2009, extract from section 3 thereof is reproduced below (visit www.mha.gov.in for full text):

"3. Application for registration of birth under section 4 (of the Citizenship Act) - A person may submit an application for registration of birth of his minor child born outside India in terms of sub-section (1) of section 4 (of the Citizenship Act) in Form I to the Indian consulate in the country, where such child was born, together with a declaration that the child does not hold the passport of any other country."

The duly filled in Form I for registration of birth shall be affirmed/sworn before the consular officer in the Embassy or the Hon. Consuls General by either parent who is Indian national. Therefore, application for registration of birth of a child cannot be sent by post.

Documents required with the application form for registration of birth of new born child:

  1. Birth registration application form duly filled in online should be saved, printed and signed by both parents. However, either parent who is an Indian national, is required to come personally and affirm/sworn in front of Consular Officer, Embassy of India, Madrid or Hon. CG, Barcelona or Tenerife, Notary in case of remote islands.
  2. Passports of both parents with self-attested copies.
  3. Apostilled Marriage Certificate in original along with its self-attested photocopy.
  4. Original (Certificacion Literal) birth certificate (With English translation) along with its self-attested photocopy or Original birth certificate in International format (Certificacion Del Acta de Nacimiento- Formula A) along with its self-attested photocopy .
  5. Original residency cards of both parents along with its self-attested photocopy. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation).
  6. Payment of fees Euro 28-, for registration of birth at counter by cash.

Note: Originals of all documents are to be presented at the counter at the time of submission. Registration of birth can be submitted where couples were living together without marriage or where a child is born out of wedlock. In such cases the applicants should also submit the prescribed affidavit-C&G in lieu of marriage certificate. Additional fee of Euro 12 is to be paid for affidavit. This declaration has to be signed by both parents in front of Consular Officer at the Embassy of India in Madrid.
Accordingly, the Ministry Home Affairs notified the Citizenship Rules, 2009, extract from section 3 thereof is reproduced at the link (visit www.mha.gov.in for full text).

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 ORIGINAL DOCUMENTS VERIFICATION

Original documents should be shown at the counter for verification. Self-attested copies of required documents should be enclosed with the application.

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 REGISTRATION CERTIFICATE:

A Registration Certificate is issued after a person has registered his name in the Embassy. There is only one fee for both services.
Documents required for issue of Registration Certificate :

  1. Application form for Registration**, duly filled in and signed.
  2. Passport in Original with a self-attested copy.
  3. One photograph to be pasted on the form.
  4. Residence card with a self-attested copy. (In case applicant doesn’t have residence card, latest “empadronamiento” is required with English translation).
  5. Fees 28 €.

** The APPLICATION FORM is available in the Embassy

Please Note : Please read relevant links carefully before submitting the application. If the applicants still have any doubts/queries, they may send their queries to the e-mail ID: cons@embassyindia.es for necessary guidance/clarification(s).

Office Timings : 09.00 hours and 12.00 hours on all working days. There is no need to take an appointment for submitting application(s) for Consular Services in the Embassy. Consular Services are rendered on first-come-first-serve basis. (See Holiday List)

Original Documents Verification : Applicants for Consular Services are required to submit their Passports and all other documents in original along with a self-attested photocopy. All original documents are generally returned after scrutiny on the same day or on next working day along with the attested documents; in case original documents are not returned, applicants should ask for the same.

Mode of payment : Fee for Consular Services is accepted only by Cash.

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