Registrations

  1. Registration in the Embassy
  2. Registration of Birth of New Born Child
  3. Original documents verification
  4. Birth Registration certificate ready for collection

 REGISTRATION CERTIFICATE (except Registration of Marriages)

A Registration Certificate is issued after a person has registered his name in the Embassy. There is only one fee for both services.

Documents required for issue of Registration Certificate :

  1. Application form for Registration**, duly filled in and signed in one place.
  2. Passport in Original.
  3. One photograph to be pasted on page 1 of the form, and signed half on the photograph and half on the form (in respect of Indian nationals).
  4. Fees 25 €.

Money is to paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed or faxed, along with a self addressed envelope.

IRRESPECTIVE OF ANYTHING GIVEN ABOVE, THE ISSUE OF URGENT SERVICES DEPENDS ON TECHNICAL AND ADMINISTRATIVE FACTORS AND WILL NOT BE GIVEN AUTOMATICALLY. THE EMBASSY RESERVES THE RIGHT TO REFUSE THE ISSUE OF SERVICES ON AN URGENT BASIS.

** The REGISTRATION APPLICATION FORM is available in the Embassy

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 REGISTRATION OF BIRTH OF NEW BORN CHILD

A child born in Spain or Andorra to an Indian citizen needs to be registered at the Embassy in Madrid within one year of birth to acquire/retain Indian citizenship. The birth can be registered if either parent is an Indian citizen and the child is not holding foreign passport. The application for registration of birth is to be filed online with the Ministry of Home Affairs New Delhi at http://indiancitizenshiponline.nic.in/IC_4_1_page1.aspx. After filing the online form save, print and submit two copies in the Embassy along with documents required for birth registration given below. If the documents are found in order and the child is eligible for registration of birth, the application will be recommended to the Ministry of Home Affairs for approval for registration of birth. The registration of birth will be done only on receipt of approval from the Ministry. Minimum time taken in the process is two weeks. In case, the child is born to a single parent, an affidavit in this regard is also need to be submitted. The affidavits to be attached with the application are required to be signed in presence of the Consular Officer in the Embassy of India, Madrid.

Relevant extract from Section 4 of the Citizenship Act is reproduced below (visit www.mha.gov.in for full text):

4. Citizenship by descent.-1[(1) A person born outside India shall be a citizen of India by descent,

  • (a) on or after the 26th day of January, 1950, but before the l0th day of December, 1992, if his father is a citizen of India at the time of his birth; or
  • (b) on or after the l0th day of December, 1992, if either of his parents is a citizen of India at the time of his birth:

Provided also that on or after the commencement of the Citizenship (Amendment) Act, 2003, a person shall not be a citizen of India by virtue of this section, unless his birth is registered at an Indian consulate in such form and in such manner, as may be prescribed,-

  • (i) within one year of its occurrence or the commencement of the Citizenship (Amendment) Act, 2003, whichever is later; or
  • (ii) with the permission of the Central Government, after the expiry of the said period:

Provided also that no such birth shall be registered unless the parents of such person declare, in such form and in such manner as may be prescribed, that the minor does not hold the passport of another country.

(lA) A minor who is a citizen of India by virtue of this section and is also a citizen of any other country shall cease to be a citizen of India if he does not renounce the citizenship or nationality of another country within six months of attaining full age (18 years).]

1.Subs. by Act 6 of 2004, sec.4 for sub-section(1) (w.e.f. 3.12.2004)"

Accordingly, the Ministry Home Affairs notified the Citizenship Rules, 2009, extract from section 3 thereof is reproduced below (visit www.mha.gov.in for full text):

"3. Application for registration of birth under section 4 (of the Citizenship Act) - A person may submit an application for registration of birth of his minor child born outside India in terms of sub-section (1) of section 4 (of the Citizenship Act) in Form I to the Indian consulate in the country, where such child was born, together with a declaration that the child does not hold the passport of any other country."

The duly filled in Form I for registration of birth shall be affirmed/sworn before the consular officer in the Embassy or the Hon. Consuls General by either parent who is Indian national. Therefore, application for registration of birth of a child cannot be sent by post.

Documents required with the application form for registration of birth of new born child:

  1. Birth registration application form duly filled in online should be saved, printed and signed by both parents. However, either parent who is an Indian national, is required to come personally and affirm/sworn in front of Consular Officer, Embassy of India, Madrid or Hon. CG, Barcelona or Tenerife, Notary in case of remote islands.
  2. Self-attested copies of passports of both parents with spouse names entered therein. If spouse names are not entered in their passports then Apostilled Marriage Certificate in original along with its self-attested photocopy.
  3. Self-attested copy of Spanish or third country marriage certificate and family book, containing the child's birth details (With English translation), or Apostilled Marriage Certificate in original along with its self-attested photocopy,
  4. Original (Certificacion Literal) birth certificate (With English translation) and family book (With English translation) along with its self-attested photocopy or Original birth certificate in International format (Certificacion Del Acta de Nacimiento- Formula A) along with its self-attested photocopy .
  5. Original residency cards/entramite of both parents (With English translation) along with its self-attested photocopy.
    (In place of Original residency card, its photocopy attested by Notary or Police or Hony. Consul General, may be sent)
  6. Sworn affidavits before the Consular Officer/Hon.CG Tenerife or Barcelona, Notary in case of remote islands that child does not hold the nationality of any other country,
  7. Two additional photos from same snap (as affixed in the form) as per specifications given in the link Guidelines for photographs and Sample Photographs under Consular Services at the website of Embassy,
  8. Payment of fees Euro 28/-, for registration of birth at counter by cash.

Note: Originals of all documents are to be presented at the counter at the time of submission. Registration of birth can be submitted where couples were living together without marriage or where a child is born out of wedlock. In such cases the applicants should also submit the prescribed affidavit-C&G in lieu of marriage certificate. Additional fee of Euro 12 is to be paid for affidavit.

Accordingly, the Ministry Home Affairs notified the Citizenship Rules, 2009, extract from section 3 thereof is reproduced at the link (visit www.mha.gov.in for full text).

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 ORIGINAL DOCUMENTS VERIFICATION

Original documents should be shown at the counter for verification and taken back, when application is submitted in person, or through authority letter if permissible. Self-attested copies of required documents should be enclosed with the application in both cases of submission of application at the counter or through post, when permissible. Original documents should accompany the application when it is sent by post. (In place of Original residency card, its photocopy attested by Notary or Police or Hony. Consul General, may be sent)

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