Issue Certificates

  1. Birth Certificate
  2. Relationship Certificate
  3. Bacherlorship Certificate
  4. Marriage Certificate
  5. Divorce Certificate
  6. Death Certificate
  7. Nationality Certificate
  8. Clarification on Police Clearance Certificate (PCC)
  9. Supplementary Police Clearance Certificate
  10. Good Conduct Certificate
  11. Surrender of Passport Certificate
  12. Original documents verification
  13. Form for Miscellaneous Consular Services related to the Indian Passports
  14. Format letter to authorize someone in India
  15. Format of Authority Letter for spouse or close blood relative

 BIRTH CERTIFICATE

A Birth Certificate will be issued only on the basis of the applicant's passport. This service can be given only to Indian passport holders.
Documents Required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in Original with photocopy.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form.
  5. Fees: 28 €.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

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 RELATIONSHIP CERTIFICATE

A relationship certificate is issued only in respect of parents and spouse* on the basis of the applicant's passport. The service can be given only to Indian passport holders.

*(Please see issue of Marriage certificate)

Documents required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in original of the applicant, and of his parents, in case the relationship certificate required is a parental certificate with photocopies.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form.
  5. Fees: 28 €.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.
*In case,  ‘relationship certificate’ is requested for establishing relationship between two members of the family, two affidavits should be furnished, along with their passports.

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 BACHELORSHIP CERTIFICATE

The Embassy does not issue bachelorship certificates. However, if the applicant already holds a bachelorship or eligibility of marriage certificate issued by a court of law in India, and apostilled by the Ministry of External Affairs, (Consular Division), Patiala House, New Delhi. Such apositlled documents do not require attestation from this Embassy. The Embassy will attest the seal of the Ministry if it is more than six months old.

Alternatively, for personal affidavits/declarations, the Embassy will merely stamp the paper while not assuming responsibility for its contents. This service can be given only to Indian passport holders.

Documents required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in Original with photocopy.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form.
  5. Fees: 28 €

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

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 MARRIAGE CERTIFICATE (as per Indian passport of the applicant)

This service can be given only to Indian passport holders.

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in Original with photocopy of both husband and wife.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form of the applicant.
  5. Fees: 28 €

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

*A problem that many couples have faced in Spain is the need for an original marriage certificate. This is particularly true if one of the couple is a Spanish national, when the Spanish courts insist on a certificate of marriage issued by the original marriage authority, and not from the Embassy on the basis of the passports.

In such cases, the Embassy will issue a certificate to state that the registration of marriages in India is not obligatory in some States. On the basis of this document, the applicant can then apply, with this and other relevant papers, to the Spanish courts to begin the process of registration of the marriage in Spain, and later obtain from them a certificate of marriage.

For this, the following documentation is required:

If the applicant is an Indian:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.(If the applicant holds any other nationality, he/she simply has to submit a letter asking for the service)
  2. Passport in Original with photocopy of passports of both husband and wife.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form of the applicant.
  5. Fees: 28 €

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

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 DIVORCE CERTIFICATE*

The Embassy does not issue divorce certificates. A decree of divorce can only be issued by a competent court of Law. However, if an applicant has already obtained a decree of divorce from a competent Indian court of law and got it apostilled by the Ministry of External Affairs, (Consular Division), Patiala House, New Delhi. Such apositlled documents do not require attestation from this Embassy. The Embassy will attest the seal of the Ministry if it is more than six months old.

For this, the following documents are required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in Original with photocopy.
  3. Original decree of divorce, along with photocopy. The original will be returned after attestation.
  4. Photocopy of the residence card or DNI. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  5. Fees : 15 €.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

Documents for attestation will be accepted only in Hindi/English. The Embassy does not work in Spanish, and will not attest papers in Spanish, Catalan, or any other language of Spain or Andorra. In cases where the applicant needs attestation for papers in Spanish, these will first have to be translated into English by an official translator, and then attested by the Ministry of Foreign Affairs of Spain or Andorra, depending on where the papers were originally issued. The seal of the Foreign Office will then be attested by the Embassy.

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  DEATH CERTIFICATE

A death certificate may only be issued in respect of a person who was holding Indian nationality at the time of death. The Death will be registered in the Embassy and a Death certificate will be issued.

Documents required:

  1. Relatives or friends/employers of the deceased may apply, giving an ordinary  letter explaining the circumstances and requesting a death certificate. In case a letter is required in respect of the ashes/body to be carried back to India, this may also be specified in the application.
  2. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  3. Passport of the deceased in original with photocopy. This will be cancelled and returned to the applicant.
  4. Passport in Original with photocopy of applicant.
  5. Photocopy of the residence card or DNI. (In case applicant doesn’t have residence card, photocopy of the latest “empadronamiento” is required with English translation.
  6. Death certificate issued by the registrar of births and deaths with English translation, along with its photocopy.
  7. Fees for Death certifícate: 25 €
  8. Fees for letter of no objection to carry back the ashes/body to India: 28 €

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

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 NATIONALITY CERTIFICATE

This service can be given only to Indian passport holders.

Documents required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in original with photocopy.
  3. Photocopy of the residence card. (In case applicant doesn’t have residence card,  photocopy of the latest “empadronamiento” is required with English translation.
  4. One photograph pasted on the application form.
  5. Fees: 28 €.

Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed envelope.

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 CLARIFICATION ON POLICE CLEARANCE CERTIFICATE (PCC) - November, 2014.

In keeping with Spanish Government regulations, most Spanish authorities were, till recently, accepting the Police Clearance Certificate (PCC) issued from India with Apostille without insisting on a supplementary Certificate to be given by the Embassy in Madrid.

It has now been clarified by Spanish authorities that the PCC issued from India with Apostille has to be accompanied by a supplementary Certificate to be given by the Embassy. The Embassy will henceforth, on application, issue such certificate to all applicants who had obtained a PCC from India. This supplementary certificate will be legalized for free by the legalizations service of the Directorate General of Spanish Nationals abroad and Consular and Migratory Affairs of the Ministry of Foreign Affairs and Cooperation.

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 SUPPLEMENTARY POLICE CLEARANCE CERTIFICATE

Documents required :

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. Passport in original with self-attested photocopy.
  3. Self-attested photocopy of the residence card. (In case applicant doesn't have residence card, self- attested photocopy of the latest "empadronamiento" is required with English translation.
  4. One photograph pasted on the application form.
  5. Police Clearance Certificate issued from India in original along with its self-attested photocopy.
  6. Fees: 28 €
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 GOOD CONDUCT CERTIFICATE

Documents required:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
    Passport in original with self-attested photocopy.
  2. Self-attested photocopy of the residence card. (In case applicant doesn’t have residence card, self- attested photocopy of the latest “empadronamiento” is required with English translation.
  3. One photograph pasted on the application form.
  4. A letter from the civil registry of the Spanish Principalities/States concerned (or their requirements) asking for such a good conduct certificate to be issued by the Embassy.
  5. Fees: 28 €

 Money is to be paid only by Giro Postal if it is not paid in cash over the counter. Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with a self-addressed prepaid envelope.

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 SURRENDER OR PASSPORT CERTIFICATE

Documents Required for Surrender of passport:

  1. Miscellaneous Application Form which has to be duly completed IN ALL RESPECTS and signed.
  2. photographs - one photograph pasted on the application form.
  3. Original Indian passport with self-attested photocopy.
  4. Certificate of acquisition of foreign nationality (with English translation). In case of Spaniards, Spanish extended birth certificate (with English translation)
  5. Self-attested copy of foreign passport
  6. Self-attested copy of Spanish DNI/Residency Card (with English translation)
  7. Fees:  €28 (Surrender of Indian Passport in respect of acquisition of foreign nationality on or before 31st May 2010), in cash over the counter
    OR
    €127 (Renunciation of Indian citizenship and surrender of Indian passport on acquisition of foreign nationality on or after 1st June 2010), in cash over the counter
    AND include amount of penalties, if any.
  8. Please refer to penalties applicable at the embassy’s website at link: http://www.embassyindia.es/archives/documents/Acquisition-of-Foreign-Nationality-and-surrender-of-Indian-passport.pdf

For those who wish to apply by post, fees are to be paid only by Giro Postal (in favour of Embassy of India, Madrid). Cheques will not be entertained, and cash in the post will not be accepted. A copy of the Giro Postal receipt should be enclosed along with self-addressed prepaid/postal express envelope.

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 ORIGINAL DOCUMENTS VERIFICATION

Original documents should be shown at the counter for verification and taken back, when application is submitted in person, or through authority letter if permissible. Self-attested copies of required documents should be enclosed with the application in both cases of submission of application at the counter or through post, when permissible. Original documents should accompany the application when it is sent by post. (In place of Original residency card, its photocopy attested by Notary or Police or Hony. Consul General, may be sent)

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